4+ years of executive assistant experience
Strong organizational skills
Excellent written and verbal communication skills
Proficiency with Google for Business Suite
Employer overview
Zoox is building the future of transportation.
Role signal brief
The role, at a glance
Extracted from the source posting · 95% confidence
Zoox is hiring an Administrative Business Partner, Floater to support the executive office and key executives. The role involves scheduling, travel booking, and administrative support, requiring 4+ years of executive assistant experience. Candidates must be onsite in Foster City, CA for 3-5 days per week.
Compensation
USD 123,000–168,000 / year
What you need
4+ years of executive assistant experience
Strong organizational skills
Excellent written and verbal communication skills
Proficiency with Google for Business Suite
What you will own
Scheduling team and cross-functional meetings
Assisting with team off-sites and events
Helping with new hire onboarding
Meeting scheduling, coordination, and note-taking
Booking domestic and international travel, expense reporting, calendar management
Act as a back-up to other Administrative Business Partners and Executive Assistants
Zoox is building the future of transportation. To do that, we’re also building an incredible crew—united by our mission, energized by our values, and driven by our purpose. We are looking to hire an executive assistant to support our executive office, reporting to the CEO's EA, and providing rotating support to key executives throughout the organization. This role will work closely with other Executive Assistants and Administrative Business Partners across all the departments at Zoox. This is an ideal position for someone who works well in a fast-paced environment, is a self-starter, and wants to work on dynamic and mission-driven teams.
This role will require strong calendaring and prioritization skills, uncompromising attention to detail, the ability to meet tight deadlines, excellent organizational skills, and the ability to juggle multiple critical requests simultaneously. A high level of integrity, discretion in handling confidential information, and professionalism in dealing with senior leaders within the company are also vital aspects of this role. Most importantly, you must have a genuine passion for the Zoox mission.
Responsibilities
Scheduling team and cross-functional meetings
Assisting with team off-sites and events
Helping with new hire onboarding
Hands-on meeting scheduling, coordination, and note-taking
Complete administrative tasks, including booking domestic and international travel, expense reporting, calendar management, and meeting arrangements
Act as a back-up to other Administrative Business Partners and Executive Assistants as needed. Serve as a point of contact and liaison for multiple executives and Amazon.
Qualifications
4+ years of executive assistant experience
Strong organizational skills and appreciation for the challenges of supporting a growing team of diverse personalities and programs
Excellent written and verbal communication skills
Technical computer skills, including proficiency with Google for Business Suite, MS Office Suite, Keynote, and other Apple products
Bonus Qualifications
Comfortable working in a dynamic environment
Sensitivity to handling critical and confidential information
Ability to learn quickly, ask questions, and be solution-oriented
Previous exposure to company boards, public officials, and other senior-level stakeholders
Bachelor's degree
Additional
Please note, this role does require an onsite presence in our Foster City, CA office between 3-5 days per week.
