We're seeking an Administrative Business Partner to provide support to our VP, Product Management, Shopping, Content and AI Foundations. In this role, you'll play a crucial part in keeping the team organized, motivated, and operating efficiently. Your responsibilities will include managing complex, global schedules, nurturing internal and external relationships, and excelling as a detail-oriented communicator. You should have a proactive approach and be capable of independently overseeing diverse tasks and demands, all while handling confidential and sensitive matters with the utmost discretion.
What you’ll do:
- Calendar Management: Efficiently manage complex calendars, making independent, business-driven scheduling decisions.
- Project Management: Spearhead leader’s operational and people-related projects, leading meetings, planning, tracking progress, and fostering team’s best practices.
- Meeting and Events Management: Skillfully coordinate team meetings and on-site events, encompassing agenda creation, presentation deck drafting, action item tracking, and detailed meeting notes.
- Communications: Craft clear and impactful communications for leaders, including team emails, updates, and follow-ups and oversee alias management, org charts, and Slack channels for the team.
- Relationship Management: Build strong relationships with leader’s teams and cross-functional partners through innovative and engaging approaches.
- Travel & Expenses: Effectively coordinate leader’s travel and ensure expense reconciliation while adhering to policies and aligning with team needs. Manage the leader’s employee recognition budget and offer reward recommendations.
- Ensure all org communications channels are up to date.
- Work collaboratively with other administrative business partners to ensure business needs are being met in the most efficient way possible.
What we’re looking for:
- 4+ years of administrative experience, including 2+ years supporting VP and Director level executives.
- Able to commute locally to San Francisco, but not required.
- Experience collaborating with Product and Engineering leaders, a plus.
- Outstanding organizational skills for effective multitasking in a fast-paced, deadline-driven environment.
- Proactive and self-directed, capable of taking ownership of tasks, even in ambiguous situations with minimal supervision.
- Proficient in tools such as Google Suite, Slack, Workday, Expensify, Navan, and MS Office Suite.
- A team player with the capability to see tasks through from start to finish while collaborating with all potential stakeholders.
- Demonstrated commitment to handling confidential information with the utmost integrity.
Relocation Statement:
- This position is not eligible for relocation assistance. Visit our PinFlex page to learn more about our working model.
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