We are currently seeking a detail-oriented and organized individual to join our team as an Invoice Clerk. The primary responsibility of this role is to accurately process invoices, verify billing information, and ensure timely payments. The ideal candidate will have strong numerical skills, attention to detail, and the ability to work efficiently in a fast-paced environment.
Key Responsibilities:
Invoice Processing: Receive, review, and process invoices from vendors and suppliers accurately and efficiently.
Verification: Verify billing and shipping information, quantities, and prices on invoices to ensure accuracy.
Data Entry: Enter invoice data into the accounting system or database accurately and in a timely manner.
Coding: Assign appropriate account codes and cost centers to invoices for tracking and reporting purposes.
Vendor Communication: Communicate with vendors regarding invoice discrepancies, missing documentation, and payment inquiries.
Reconciliation: Reconcile invoices with purchase orders, receiving reports, and other supporting documents to ensure accuracy and resolve discrepancies.
Payment Processing: Prepare and process payments to vendors, including checks, electronic transfers, and wire payments, in accordance with payment terms and company policies.
Record Keeping: Maintain organized and up-to-date records of invoices, payments, and related documentation.
Reporting: Generate reports on accounts payable activities, aging balances, and payment status as needed.
Requirements:
Attention to Detail: Strong attention to detail and accuracy in invoice processing and data entry.
Numerical Skills: Excellent numerical aptitude and ability to perform basic calculations.
Organizational Skills: Excellent organizational and time management skills to manage invoice processing efficiently.
Tech Proficiency: Proficient in using accounting software and office productivity tools, such as spreadsheets and word processing software.
Communication Skills: Effective written and verbal communication skills, particularly in vendor interactions.
Problem-Solving: Strong problem-solving skills and the ability to resolve invoice discrepancies and payment issues effectively.
Benefits:
Flexible schedule
Paid time off
Work from home
2 weeks paid time off per year
Paid holidays
Health, dental, vision, and life insurance
Retirement plan with employer match