Reporting to the Manager of People Operations, the People Experience Payroll/Benefits Specialist plays a pivotal role in delivering efficient and effective services to our US employees and managers. The ideal candidate will have a commitment to delivering exceptional service, excellent communication skills, and experience in (or the drive to learn) Workday Payroll and People Operations.. This is a US based role.
How You'll Make an Impact:
- Payroll Processing:
- Prepare and process bi-weekly payroll for US employees, ensuring accuracy and compliance with company policies and regulations.
- Calculate wages, overtime, and deductions, including taxes, garnishments, and benefits contributions.
- Reconcile payroll reports and resolve discrepancies in a timely manner.
- Manage the employment verification process.
- Manage the I-9 process.
- Benefits Administration:
- Administer employee benefits programs, including health insurance, retirement plans, disability insurance, and other voluntary benefits.
- Manage benefits enrollment, changes, and terminations, ensuring accurate and timely processing.
- Conduct benefits orientations and provide ongoing support to employees regarding benefits options and inquiries.
- Manage benefits audits and billing, ensuring timely and accurate payments.
- Support the annual renewal/Open Enrollment process
- Compliance:
- Conduct all compliance activities, including audits, not-discrimination testing, reporting, etc.
- Ensure compliance with federal, state, and local payroll and benefits regulations, including IRS guidelines and Department of Labor requirements.
- Prepare and file required payroll tax reports and ensure timely payment of payroll taxes.
- Maintain accurate records and documentation to support audits and regulatory compliance.
- Employee Support:
- Serve as the primary point of contact for employee inquiries related to payroll and benefits, providing prompt and accurate responses.
- Investigate and resolve payroll and benefits issues, collaborating with internal and external stakeholders as needed.
- Educate employees on payroll and benefits policies and procedures.
- System Management:
- Utilize payroll and HRIS systems (e.g., Workday) to process payroll and manage benefits data. Upload and/or manage integrations to benefit vendors as needed.
- Ensure data integrity and maintain up-to-date employee records in the payroll and benefits systems.
- Participate in system upgrades and implementations, providing testing and feedback as required.
- Reporting and Analysis:
- Generate and distribute payroll and benefits reports to HR leadership and finance teams.
- Analyze payroll and benefits data to identify trends, discrepancies, and opportunities for improvement.
- Provide insights and recommendations to enhance payroll and benefits processes.
- Process Improvement:
- Identify and implement process improvements to increase the efficiency and accuracy of payroll and benefits administration.
- Stay current with industry trends and best practices, recommending updates to policies and procedures as needed.
What we have for you:
US Benefits -
- Competitive Salary
- Equity
- 401 (k)
- Unlimited Vacation
- Full Benefits: Medical, Dental, and Vision Insurance
- Company provided Life Insurance and Short Term Disability as well as additional voluntary insurance elections
- FSA: Medical, Commuter, and Dependent Care
- HSA: Tax-advantaged Medical Savings Account
- 16 Week Paid Maternity & 10 Week Paid Parental Leave Program
- Referral Bonuses
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